Accounts Receivable Specialist

SAGE Rental Services is looking for an Accounts Receivables Specialist to join our team in our Deer Park office. The Accounts Receivables Specialist will manage incoming payments, billing, and customer accounts to ensure accurate financial records and steady cash flow. Key responsibilities include generating invoices, posting payments, reconciling accounts, and following up on overdue, or "aged," accounts. Candidate must have strong communication skills, proficiency in Excel and accounting software like QuickBooks. 

The ideal candidate will have at least three years of recent Accounts Receivable. Experience in the industrial equipment rentals and sales.

Responsibilities: 

• Process and apply customer payments accurately and in a timely manner
• Manage and track charges, including billing and documentation
• Submit all transaction data to the billing department for final processing
• Monitor and maintain AR aging reports and inventory records
• Initiate, document, and track customer pre-approvals
• Provide administrative support to the Operations Manager and other departments as needed
• Assist with general office tasks such as copying, filing, answering phones, and data entry

Requirements: 

• Three or more years of recent accounting Accounts Receivable
• Strong understanding of the full accounts receivable cycle (invoicing, cash application, collections, and reconciliations)
• Ability to apply customer payments correctly across multiple payment methods (ACH, wire, checks, credit cards)
• Experience performing customer credit checks, setting up new customer accounts, and maintaining credit files
• Proven experience following up on past-due accounts in a professional, firm, and consistent manner
• Ability to escalate delinquent accounts and work with third-party debt collection agencies when necessary
• Experience coordinating with internal legal teams or external counsel on disputed accounts, liens, or legal collections
• Comfortable communicating with customers to resolve billing discrepancies and payment issues
• Ability to maintain and update aging reports and clearly identify collection priorities
• Experience preparing weekly accounts receivable payment forecasts, including expected cash receipts and timing
• Ability to analyze customer payment trends and historical behavior to improve forecast accuracy
• Experience preparing weekly accounts receivable payment forecasts, including expected cash receipts and timing
• Experience reconciling AR subledger to the general ledger and assisting with month-end close
• Prior experience with cash application and customer billing preferred
• Strong attention to detail, organizational skills, and ability to multitask
• Basic to intermediate Excel skills preferred
• Ability to work independently with a proactive and dependable attitude

About SAGE Rental Services:

SAGE Rental Services is committed to delivering a consistent, reliable rental experience each and every time a customer chooses us for their pumping needs. We know that safety, dependable equipment that operates properly, timely service maintenance when needed, and accurate invoicing are vital to our customers project.

Anything short of this is unacceptable! Don’t settle for less. Thanking you for choosing Sage Rental Services for a high quality, consistent rental experience that will make your life easier.